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Wedding Management

This service is perfect for you if you’ve done most of the planning yourself.  You have your wedding dream team, but now you are looking for a professional wedding planner to step in and manage the logistics, and organize the dream team, so you can relax before the big day.  

Pre-Wedding Day

  • Client/Planner meeting

  • Unlimited contact via email and phone

  • Wedding questionnaire meeting or call, after contract & retainer, are submitted.

  • E-mail “check-ins” to ensure the planning is running smoothly and on track

  • Vendor Recommendations 

  • Schedule and Attend One Design Meeting (Floral, Rentals, Invitations)

  • Tour your selected venue to see the space and plan for wedding day logistics

  • Receive a wedding planning checklist

  • Production of a detailed Wedding Day Timeline

  • Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc with all vendors

  • venue walkthrough

  • timeline communication + collaboration with vendors

  • day-of timeline creation

  • rehearsal coordination

  • point of contact/on site contact

  • over see set up and tear down of ceremony + reception

  • coordination throughout entire wedding day 

  • guest management 

  • ensuring all vendors meet/provide their services

  • assisting photographer if needed

  • bride + groom’s personal items to getaway car

  • ensuring gifts + items go to designated person

  • distribute final payments + gratuities to vendors

  • collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, escort cards, etc. (prior to wedding or day of rehearsal)

  • 2 coordinators

  • Act as a liaison between wedding party, family members, and vendors

  • Use of extensive Bridal Emergency Kit.

As the mother of the bride, I never dreamed how valuable a coordinator would be until I saw you in action on the Wedding Day. You handled every detail to perfection (including details I would have never thought of). Because of your professionalism, the bride never stressed out which means neither did Mom. I am still in awe of how smooth everything went. We have received so many compliments which are thanks to your talent. I will be recommending Purple Door Planning to my friends and family ready to plan their Big Day!

Sandy J. ~ Mother of the Bride

Ceremony

  • Distribute bouquets and pin flowers on attendants & family members

  • Oversee the set-up of the ceremony & reception to make sure all commitments are fulfilled

  • Distribute final payments and gratuities as needed

  • Set up all ceremony décor not handled by a specific vendor (i.e. toasting flutes, cake knives, guest signing items, unity candles, programs, pictures, etc.)

  • Direct Ushers with programs and seating distribution

  • Line up and cue wedding party/musicians for the ceremony

  • Give marriage license to officiant & wedding rings are present

Cocktail Hour & Reception

  • Set-up reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort cards, and gifts.)

  • Line up and cue Newlyweds and wedding party for Grand Entrance

  • Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)

  • Maintain & coordinate timeline for all events during the reception

  • Ensuring everything runs smoothly

  • Oversee clean up and breakdown of reception

Video by Pixel Love Films

Wedding Management by Purple Door Planning

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